# Manage busy time types

> Add and manage busy time types for your calendar.

Source: https://support.caspen.com/settings/appointments/manage-busy-time-types
Documentation index: https://support.caspen.com/llms.txt

You can add reusable busy time types (with a preset name, emoji, and default duration) from the calendar or from **Settings**.

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## Add a busy time type from the calendar

If you need a type you can use again:

1. When adding a busy time in the calendar, open the **Type** dropdown and choose **Create busy time type**.

<figure><img src="https://support.caspen.com/files/PIW09HuuTv8DuTgElG7M.webp" alt="" width="375"><figcaption></figcaption></figure>

2. Enter a **name**, select an **emoji**, set a **default duration**, and mark **Paid** or **Unpaid**.

<figure><img src="https://support.caspen.com/files/u1j1BJugZrJCMaYemvRV.webp" alt="" width="375"><figcaption></figcaption></figure>

3. Click **Create**.

<figure><img src="https://support.caspen.com/files/k52KgfYFr85RB0EBXY0j.webp" alt="" width="375"><figcaption></figcaption></figure>

<figure><img src="https://support.caspen.com/files/EzQjEUo7vbXOAhXE9iFG.webp" alt="The new type appears in the Busy time type menu in the calendar." width="375"><figcaption><p>The new type appears in the <strong>Busy time type</strong> menu in the calendar.</p></figcaption></figure>

**Result**

- The new type appears in the **Busy time type** menu in the calendar.
- It is also added to **Settings → Busy time types**.

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## Add a new busy time type from settings

1. Go to **Settings** → **Busy time types**.

<figure><img src="https://support.caspen.com/files/1KuFhgZICzZU3kyeXJX6.webp" alt="" width="563"><figcaption></figcaption></figure>

2. Click **Add busy time type**.

<figure><img src="https://support.caspen.com/files/IxtymZNIXtPgeXYZRLFw.webp" alt=""><figcaption></figcaption></figure>

3. Complete the fields (see **Fields reference** below) and click **Create**.

<figure><img src="https://support.caspen.com/files/k52KgfYFr85RB0EBXY0j.webp" alt="" width="375"><figcaption></figcaption></figure>

<figure><img src="https://support.caspen.com/files/58i0J4xHh2aQasibKmF3.webp" alt=""><figcaption></figcaption></figure>

**What happens**

- The new type is added to your list and appears immediately in the **Busy time type** menu when creating a busy time in the calendar.
- Changing a type later updates the defaults for future entries. Existing busy times are not changed.

### Fields reference

| Field        | Description                                                                                                 |
| ------------ | ----------------------------------------------------------------------------------------------------------- |
| Name         | The label shown in the calendar.                                                                            |
| Emoji        | Optional icon to help you spot the busy time quickly.                                                       |
| Duration     | The default length used when you select this type. You can override this when adding a busy time if needed. |
| Compensation | Choose to mark the busy time as Paid or Unpaid.                                                             |

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## Edit a busy time type

1. Go to **Settings** → **Busy time types**.
2. Find the busy time type, click **Actions** → **Edit**.

<figure><img src="https://support.caspen.com/files/m5sWOq9Yt1KrD1tm3khm.webp" alt=""><figcaption></figcaption></figure>

3. Make your changes, then click **Save**.

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## Archive a busy time type

1. Go to **Settings** → **Busy time types**.
2. Find the type, click **Actions** → A**rchive**.

<figure><img src="https://support.caspen.com/files/FeLgvLZ4ghdLy3hfdIbc.webp" alt=""><figcaption></figcaption></figure>

**Result**

- The type is removed from your list and from the **Busy time type** menu, so it cannot be used for new entries.
- Existing busy times that used it remain in history.

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## Frequently asked questions

<details>

<summary><strong>What’s the difference between Custom (chosen in the calendar) and Create busy time type?</strong></summary>

**Custom** creates a **one-off** busy time. You set the name **just for this entry** and it isn’t saved for reuse. **Create busy time type** makes a **reusable template** with a name, emoji, default duration, and paid/unpaid setting that appears in the **Busy time type** dropdown for all future entries.

</details>

<details>

<summary><strong>Can I remove a busy time type?</strong></summary>

Archive it: **Settings → Busy time types → Actions → Archive**. The type is removed from the dropdown, but existing entries that use it remain in history.

</details>