Learn how to create recurring appointments from the calendar.
How to create a repeat appointment
If you often book the same service at the same time, use Repeat to create a short series, then adjust individual occurrences as needed.
Open Calendar and set the location (clinic/practice)and then a practitioner.
Click a time slot, then choose Appointment.
Enter the appointment details.
Open More options, toggle Repeat On.
Enter the repeat details.
Repeat on days: Select the weekdays you want.
Repeat every: Choose Week, 2 weeks, 3 weeks, or 4 weeks.
This sets how often the appointments repeat, not the appointment duration. For example, 2 weeks creates appointments on the selected days every second week.
End after: Enter the number of occurrences (how many appointments to create).
Review details, then click Create appointment.
Notes
The helper note under End after shows how many appointments will be added.
Each appointment in the series appears in your calendar. Edit or cancel any one as needed.
If a clash occurs when booking a repeating appointment, Caspen will show the conflicts and let you skip them, or you can exit, reschedule the clashes, and then create the series.
Example: Create four appointments across two weeks on Wednesday and Thursday
Repeat on days: Wed and Thu
Repeat every: Week
End after: 4
This creates weekly appointments on Wed and Thu in Week 1, and Wed and Thu in Week 2 (4 appointments total).
If you select Repeat every: 2 weeks, appointments run every second week on the selected days. This creates appointments on Wed and Thu in Week 1, skips Week 2, then Wed and Thu in Week 3 (4 appointments total).
