# Manage busy time types

You can add reusable busy time types (with a preset name, emoji, and default duration) from the calendar or from **Settings**. 

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## Add a busy time type from the calendar

If you need a type you can use again:

1. When adding a busy time in the calendar, open the **Type** dropdown and choose **Create busy time type**.

<figure><img src="https://3848983471-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F8mHp6Xvui6hSl3fbco11%2Fuploads%2FT8U4hDBWgQMfSJLMYOVN%2Fadd-busy-time-type-cal.png?alt=media&#x26;token=6a5155d3-5087-4252-8b9a-7dbcc3226b62" alt="" width="375"><figcaption></figcaption></figure>

2. Enter a **name**, select an **emoji**, set a **default duration**, and mark **Paid** or **Unpaid**.

<figure><img src="https://3848983471-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F8mHp6Xvui6hSl3fbco11%2Fuploads%2FJLbyzy7tdkFbHCsm1FyF%2Fnew_busy-time-type.png?alt=media&#x26;token=9573b015-1e90-4263-8084-26577114d9dc" alt="" width="375"><figcaption></figcaption></figure>

3. Click **Create**.&#x20;

<figure><img src="https://3848983471-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F8mHp6Xvui6hSl3fbco11%2Fuploads%2FTSKrzCy2BNXmNernAnAR%2Fpre-filled-busy-time-type.png?alt=media&#x26;token=40203f8e-2870-43f5-8b47-a7d9af2d55fc" alt="" width="375"><figcaption></figcaption></figure>

<figure><img src="https://3848983471-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F8mHp6Xvui6hSl3fbco11%2Fuploads%2FipGXfVi0gIdC8RTcVC2w%2Fself-education-busy-time-example.png?alt=media&#x26;token=fff6b5a3-5cba-4922-97d1-516af9876138" alt="" width="375"><figcaption><p>The new type appears in the <strong>Busy time type</strong> menu in the calendar.</p></figcaption></figure>

**Result**

* The new type appears in the **Busy time type** menu in the calendar.
* It is also added to **Settings → Busy time types**.

***

## Add a new busy time type from settings

1. Go to **Settings** → **Busy time types**.

<figure><img src="https://3848983471-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F8mHp6Xvui6hSl3fbco11%2Fuploads%2FQGqNZkfMtPJymWQ0iX3V%2Fbusy_time_types_settings.png?alt=media&#x26;token=835e3a89-8c0f-47ce-9e81-af38e4563eb8" alt="" width="563"><figcaption></figcaption></figure>

2. Click **Add busy time type**.

<figure><img src="https://3848983471-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F8mHp6Xvui6hSl3fbco11%2Fuploads%2F3n4Z20AjuBCSI5c51020%2Fadd_busy_time_type_from_settings.png?alt=media&#x26;token=dacf8028-b413-4623-84e3-571dadc99a01" alt=""><figcaption></figcaption></figure>

3. Complete the fields (see **Fields reference** below) and click **Create**.

<figure><img src="https://3848983471-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F8mHp6Xvui6hSl3fbco11%2Fuploads%2FTSKrzCy2BNXmNernAnAR%2Fpre-filled-busy-time-type.png?alt=media&#x26;token=40203f8e-2870-43f5-8b47-a7d9af2d55fc" alt="" width="375"><figcaption></figcaption></figure>

<figure><img src="https://3848983471-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F8mHp6Xvui6hSl3fbco11%2Fuploads%2F1jxGHvpsbJfLSpVOBw2c%2Fnew-busy-time-shown.png?alt=media&#x26;token=f810f58d-979d-4951-a5dd-4465cda4518a" alt=""><figcaption></figcaption></figure>

**What happens**

* The new type is added to your list and appears immediately in the **Busy time type** menu when creating a busy time in the calendar.
* Changing a type later updates the defaults for future entries. Existing busy times are not changed.

### Fields reference

| Field        | Description                                                                                                 |
| ------------ | ----------------------------------------------------------------------------------------------------------- |
| Name         | The label shown in the calendar.                                                                            |
| Emoji        | Optional icon to help you spot the busy time quickly.                                                       |
| Duration     | The default length used when you select this type. You can override this when adding a busy time if needed. |
| Compensation | Choose to mark the busy time as Paid or Unpaid.                                                             |

***

## Edit a busy time type

1. Go to **Settings** → **Busy time types**.
2. Find the busy time type,  click **Actions** → **Edit**.&#x20;

<figure><img src="https://3848983471-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F8mHp6Xvui6hSl3fbco11%2Fuploads%2FlTRJNtRmLbW7aEqNLAHT%2Fedit-busytime-type.png?alt=media&#x26;token=54f50d59-222b-4052-9475-a81c176e71a0" alt=""><figcaption></figcaption></figure>

3. Make your changes, then click **Save**.

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## Archive a busy time type

1. Go to **Settings** → **Busy time types**.
2. Find the type, click **Actions** → A**rchive**.&#x20;

<figure><img src="https://3848983471-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F8mHp6Xvui6hSl3fbco11%2Fuploads%2FgZAwNXdJteevLCAO87Nh%2Farchive-busy-time-type.png?alt=media&#x26;token=8b6c2e1c-51d5-4c40-a926-74e16b57528d" alt=""><figcaption></figcaption></figure>

**Result**

* The type is removed from your list and from the **Busy time type** menu, so it cannot be used for new entries.
* Existing busy times that used it remain in history.

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## FAQ

<details>

<summary><strong>What’s the difference between Custom (chosen in the calendar) and Create busy time type?</strong></summary>

**Custom** creates a **one-off** busy time. You set the name **just for this entry** and it isn’t saved for reuse. **Create busy time type** makes a **reusable template** with a name, emoji, default duration, and paid/unpaid setting that appears in the **Busy time type** dropdown for all future entries.

</details>

<details>

<summary><strong>Can I remove a busy time type?</strong></summary>

Archive it: **Settings → Busy time types → Actions → Archive**. The type is removed from the dropdown, but existing entries that use it remain in history.

</details>