> For the complete documentation index, see [llms.txt](https://support.caspen.com/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://support.caspen.com/using-caspen/calendar.md).

# Calendar

## Getting started

* Use the header to set your location, practitioner, and date.
* Switch between Day, 3-Day, Work week (Mon-Fri) and Week views.
* Use Waitlist to fill openings.
* Click Today in the top right toolbar to jump to the current date.

> **Tip:** Drag and drop to move a calendar event (e.g. appointment). Click any event scheduled in the calendar to open its details.

{% hint style="warning" %}
**Before you begin: Appointments vs Activities**

**Appointments (services)**

Client facing bookings (in person or telehealth). They appear on the calendar, can send client notifications, and show in online bookings (if enabled).

**Activities**

Non-face-to-face work (for example, report writing or billable communication). They do not send client notifications and are not shown in online bookings.
{% endhint %}

<figure><img src="/files/1Et0J9qzliCRiuPM1DWG" alt=""><figcaption></figcaption></figure>

## Quick links

* [Appointments](/using-caspen/calendar/appointments.md) — Book, edit, reschedule, mark missed, cancel, and update status.
* [Activities](/using-caspen/calendar/activities.md) — Add, edit, reschedule, or archive non-face-to-face work.
* [Busy times](/using-caspen/calendar/busy-times.md) — Block out time that is not bookable.
* [Manage your calendar display settings](/using-caspen/calendar/manage-your-calendar-display-settings.md) — Adjust display settings.
* [Waitlist](/using-caspen/calendar/waitlist.md) — Manage clients waiting for openings.

## What you can do at a glance

* Create or edit appointments from the calendar or a client profile.
* Add activities for non-face-to-face work with the client (no client notifications and not shown in online bookings).
* Reserve rooms, vehicles, and resources where needed.
* Link [packages](/using-caspen/catalog/packages/assign-a-package-to-a-client.md), add progress notes, and create invoices.

Need client bookings? See [Appointments](/using-caspen/calendar/appointments.md). Need internal work entries? See [Activities](/using-caspen/calendar/activities.md).