Add a new payment method

Learn how to set up payment methods to allocate payments such as cash, cheque, credit card and more.

Overview

Caspen uses payment methods to record how payments are made, such as cash, credit card, or direct deposit.

You must have at least one payment method to record payments. If you use accounting integrations like Xero or QuickBooks, those systems rely on your configured payment types for accurate syncing.

By default, Caspen includes common options such as:

• Credit card

• EFTPOS

• Cash

• Direct deposit

• Cheque

You can view and manage your payment methods at any time in Settings → Payment methods.

Add a new payment method

1. Go to Settings → Payment methods.

2. Click Add payment method.

1. In the New payment method window:

• Enter a Name (for example: Bank Transfer or PayPal).

• Choose a Type (select Other if it does not fit existing types).

• Click Create to save your new payment method.

Your new payment method will now appear in the payment dropdown when recording payments on invoices.

You can edit the name of an existing payment method at any time. To rename a method, click Actions → Edit, update the name, and click Save.