# Add a standalone payment

## **Overview**

Standalone payments let you record money received from a client that is **not tied to a specific invoice**. This is useful for deposits, bulk payments, prepayments, or general payments taken in advance.

When a standalone payment is created, it appears as **Unallocated** until you apply it to one or more invoices.

You can add standalone payments from **Billing** or directly from a **client profile**.

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## **Add a standalone payment**

To record a payment that is not linked to an invoice:

1. Go to **Billing** → **Payments** tab.
2. Click **Add payment.**

<figure><img src="https://3848983471-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F8mHp6Xvui6hSl3fbco11%2Fuploads%2FUTOaIGbw7obWd0CJfR0g%2Fpayments_add_payment.png?alt=media&#x26;token=5edecf7b-29fa-4f3a-a66f-033c66e919e1" alt=""><figcaption></figcaption></figure>

3. Enter the payment details:
   * **Client**
   * **Location**
   * **Payment date**
   * **Payment method**
   * **Amount**
   * **Description** (optional)
4. Click **Create**.

<figure><img src="https://3848983471-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F8mHp6Xvui6hSl3fbco11%2Fuploads%2FRVSZmzTVSdBTSAgGs2SU%2Fg1.png?alt=media&#x26;token=5bc3a897-d992-4119-bb4f-14a21e86e1c3" alt="" width="563"><figcaption></figcaption></figure>

The payment will appear as **Unallocated** until it is applied to an invoice.

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## **Where standalone payments appear**

Once created, standalone (unallocated) payments appear in:

* **Billing** → **Payments.**
* The client profile under **Payments.**
* The **Pay invoice** → **Existing payment** panel on a finalized invoice.

You can apply the payment to one or more invoices at any time.\
See [Apply an existing payment to an invoice](https://support.caspen.com/using-caspen/billing/payments/apply-an-existing-payment-to-an-invoice) for instructions.